FAQ

1. Expired documents leading to loss of contracts resulting in financial loss.
2. Employees working with expired medicals/trainings are a risk to themselves and others around them.
3. Increased safety hazards and risks withing the company due to outdated documents.
4. Possibility of enforcement orders and or administrative penalties (fines).

1. Risk assessments: This involves identifying potential hazards and assessing the likelihood and severity of harm that could result from them. This information is then used to determine appropriate controls to mitigate the risks.
2. Safety policies: This outlines the organization's approach to managing health and safety, including roles and responsibilities, reporting procedures, and emergency response plans.
3. Incident reports: This documents any accidents, near misses, or other incidents that occur in the workplace. It should include details such as the date and time of the incident, a description of what happened, and any actions taken to prevent recurrence.
4. Training records: This shows that all employees have received appropriate training on health and safety issues relevant to their job roles.
5. Safety audits: This involves regular inspections of the workplace to identify any hazards and ensure that controls are in place and working effectively.
6. Safety performance data: This tracks key performance indicators (KPIs) related to workplace health and safety, such as the number of accidents or incidents, and the number of near-misses.
7. Contractor management: This outlines the organization's approach to managing the health and safety risks associated with contractors working on site.

A safety file is a collection of documents and information that are compiled by an organization to demonstrate that they are taking adequate steps to manage workplace health and safety risks.

The hierarchy of controls is a system for controlling risk in the workplace. It has five levels of actions to reduce or remove hazard, ranked from the most effective to the least effective:

1. Elimination
2. Substitution
3. Engineering Controls
4. Administrative Controls
5. Personal Protective Equipment (PPE)

Although PPE cannot protect you against fatalities, it can give you a form of protection against potential hazards and injuries for example skin contact with chemicals can be eliminated by wearing the correct overall and gloves.

The purpose of a safety file is to help organizations identify hazards, assess risks, and implement appropriate controls to prevent accidents and injuries in the workplace.

To identify potential risks and hazards and inform employees of those risks and hazards. It also assists in implementing the correct control measures.

A trained employee is a safe employee. When attending initial induction training at the mine, your knowledge on important mining / engineering factors and tips broaden and you are made aware of the correct ways to perform tasks. When doing additional task specific training for example training on working at heights or working with electrical tool, you are taught the correct and safe way to make use of the equipment to not only ensure your own health and safety but also the health and safety of those around you.

In order to ensure that employee’s are medically fit and capable for the position they will be working in. It is important to ensure that the employe will be healthy and fit for the task in order to prevent any medical related issues arising when performing the task.

To ensure that all potential risks and hazards in the workplace are identified and that the correct and most efficient control measures are implemented.

The overall goal is to prevent and reduce health and safety risks of an organization through ensuring that all legal requirements are met, all documentation, risk assessments, medical, training etc are kept up to date and to promote the fluent and efficient way of business. By implementing a management system, you can be kept up to date with employee requirements as well as contractor requirements. As a business this will be a great investment as you will be notified in advanced if a document will be expiring.