Contractor Management System

Contractor management is a system of controls to ensure that contracted services support both safe facility operations and the company’s process safety and personal safety performance goals. This element addresses the selection, acquisition, use, and monitoring of such contracted services. 

Contractor management does not address the procurement of goods and supplies or offsite equipment fabrication functions that are covered by the asset integrity quality assurance function. 

While the most significant contractor safety challenges typically involve workers located closest to process hazards or involved in high-risk occupations, such as construction work, the safety needs of contractors providing simpler and more routine tasks, such as janitorial or groundskeeping services, must also be addressed in the contractor management program. 

The Sheqmate CMS system was specifically designed in line with current industry Contractor Management best practice guidelines. Supporting your organisations need to manage Contractor Compliance. Significant Return On Investment (ROI) factors include:

• Vendor Compliance Management
• Contractor Compliance Management
• Employee Compliance Management
• Man-Hour Management
• Action Tracker (Incident Management)
• SHE Statistics Management

Why Is It Important?

Companies are increasingly leveraging internal resources by contracting for a diverse range of services, including design and construction, maintenance, inspection and testing, and staff augmentation. In doing so, a company can achieve goals such as:

1. accessing specialized expertise that is not continuously or routinely required, 
2. supplementing limited company resources during periods of unusual demand, and 
3. providing staffing increases without the overhead costs of direct-hire employees. 

However, using contractors involves an outside organization that is within the company’s risk control activities. The use of contractors can place personnel who are unfamiliar with the facility’s hazards and protective systems into locations where they could be affected by process hazards. 

Conversely, as a result of their work activities, the contractors may expose facility personnel to new hazards, such as unique chemicals hazards or x-ray sources. Also, their activities onsite may unintentionally defeat or bypass facility safety controls. Thus, companies must recognize and address new challenges associated with using contractors.